Lights, music, a band, and chants of “more” are what we all need from a musical night. With music playing in the background, the band charming the crowd, and a wonderful time of bliss, this defines a perfect musical night.
At a music festival, the band that entertains the audience is always the centre of attention. However, equipment and venue space are also majorly responsible for supporting the band and the event’s vibe. Proper attention must be given to each element of the musical event so that everything can work together to create a perfect event.
Hosting and organising a musical night can be as confusing as figuring out how to light up the night perfectly for the attendees. So, if you have a musical event coming up and you are still unsure how to execute it perfectly, this blog will guide you through the right steps for a blasting musical night.
How To Layout The Big Plan For The Musical Night
So, below are the helpful and practical steps you need to take to organise a good musical night for your audience. Alright, let’s get started:
Have A Plan In Hand
Set a proper plan for your musical night. Now, we know it might seem useless why we need a plan when we already know what we will do. But you need to understand that a plan is important to achieve your goals.
For example, you know you have to have a speaker and microphone hire London at the musical night, but a solid plan will help you pick the right quantity, equipment setup positions, and the quality of sound system hire for the event.
This is what a plan can do for you. Therefore, pen your goals and plan on paper for a properly executed music event. Ask yourself questions like who will be your right audience? Is it just solely a musical night, or do you have something else to do at the event? How will you entertain the attendees? All these things are essential and should be included in the plan to host a successful music event.
Set The Budget Straight
After having a plan, next comes the money part. Now, write down the total budget you have in mind for the event. In this step, you need to take care of all the elements that would add to the total cost of the event.
Your budget would include attendees numbers, venue rent, performers’ payment, equipment costs like lighting, sound system hire, eateries supply, tickets and first aid availability for the event. Remember, these are the blocks that will construct your whole event. So, it is important for you to allocate a suitable budget to each of these building blocks.
Additionally, always have a separate budget of about 20-30% for unexpected emergencies and on-time event requirements. A proper budget plan will help you peacefully set up your event.
Pick A Suitable Venue
For hosting a musical night, picking the right venue is extremely important. So, how would you do it? Let’s break it down into different steps first.
Pick your choice about the indoor and outdoor venue. You can choose either one that suits your goals. As musical nights are mostly suited and famous for outdoor spaces, try to pick the one that will entertain the audience better. But it’s fine if you want to hold an indoor event too. As outdoor venues cost more than indoors, your choice automatically reflects your budget.
Also, keep in mind the number of attendees. Small venues are better suited for your small-scale musical night if you are a small band or organiser. But opt for a bigger venue if you are holding an event on a big scale with a wide audience. These two elements will determine which venue is suitable for you.
Talk To Your Band
Can you hold a musical night without a band? Totally impossible. So, do your research and pick up the phone to call your favourite band.
Performers are the backbone of an exciting musical night. Again, depending on your budget, you need to contact the musical band to ask them to perform at your event. Always have a bigger budget for hiring your music performers. To make the festival or night more amazing, you can also hire some back performers to create the best musical environment.
Moreover, always hire a strong and reliable sound system to play the music behind you. This will create a strong bond between music and live performance for the vibing audience.
Get Necessary Permits
You are good to go if you are holding the musical night at a proper venue like a musical theatre or a concert space. But if the venue is a public space like a park or a university stadium, then you need to take care of one more step.
Public spaces have their own permits that need to be bought to hold the event legally. The renting of public venue space, the event’s timing, the performed activities, the supplied eatery items, and the level of music played. All of these are included in the permit document that needs to be signed by both parties to allow the event to take place. So, take the necessary permits and pay for them so you can host your musical night successfully.
Design The Venue
Once you have picked the right venue, the next step is to design the event’s layout and how to entertain the audience best.
Think of all the technical elements supporting your events. The designing part means you have to creatively place the equipment around the stage, like LED screen hire, LED Video wall for event and sound system hire. Also, keeping the first aid facility and toilets visible and accessible to a standard distance near the stage. Having a proper backstage area for storing all the equipment is also necessary. Similarly, a camping facility near the venue is also important if the musical event is near the weekend dates. The positioning of all these elements properly in the venue is very important.
Organise The Right Equipment
Choosing the right equipment is very important for a perfect musical night. Lights, speakers, supporting music sets, and every technical product should be perfect. So, do your proper research on the companies and select the right equipment for the event.
Speaker Hire London
Speaker hire in London should be your top priority at a musical night. A strong and boastful sound system is necessary to maintain superior audio quality throughout the Event Marketing Plan. The sound system or PA hire should be strong enough to blast the music through the LED Video Wall venue’s.
LED Lighting Hire
Other than right speaker hire London, keep the display element solid, too. Always use LED screens and LED backdrops to create visually immersive and beautiful lighting and display at events.
DJ Set And Microphone Hire
Along with a light and sound system, your DJ’s set to mix music and microphone should work seamlessly to maintain the creative flow of the event. Having a comprehensive and strong set of technical products is essential to leading a fantastic musical night.
Promote Your Musical Night
Your Musical night awaits on its date. You are ready to host the party, and now you must invite or draw people to your event.
If you want a good crowd of people, start promoting your event beforehand. It is important for you to put out the word and create interest in people to attend your musical night. Social media is your biggest tool. Use it proactively and strategically by posting about your upcoming event. Moreover, you can take the help of email marketing and traditional advertising efforts like posters and advertisements to boost people’s interest.
You should have a promotion period of at least 1-2 months so you can effectively inform the audience and attract them to your musical night. Perfectly pitched marketing will surely bring a good crowd to your event.
Sell Your Tickets
You have got a musical night coming up, you need to design the entering ticket system as well.
It depends on whether you want to go fully digital to cut costs or stick to the traditional practice of physical paper tickets. You can choose either or both for the event.
To use the digital and physical entry system together would be like selling the tickets online first, and then when the attendees come to the venue, give them their physical entry pass in the form of a ticket or a card. This will ensure that every attendee has bought the tickets and is rightfully there to attend the musical night.
Safety Facility
Your venue should be ready for any situation. Sometimes, things can go wrong at public events with large crowds, and anyone can get hurt during the event.
The best solution for this problem is to have a safety facility for them.
Always make sure you have a separate tent with a first aid and emergency treatment facility for the wounded and any unconscious people who need help. This facility ensures that your musical night is entertaining and safe for everyone.
What Event Management Companies Can Do For Your Musical Night
Musical events and their production are a matter of a significant stake. The purpose of the gathering is to entertain the audience to a great level. The venue, lighting, sound, and the band’s performance should be perfect to achieve successful results.
Event production companies can take the stage and do all the technical and creative work for you. They have the proper knowledge and strategy to light up the vibe of your musical event. If you are holding a musical night in London, then consider taking the services of the following event production companies:
- EMS Events
- Pixwox
- AV Productions
- Bigabox Productions
- Wonderland Agency
- SPOTME
- Bespoke Events London
Wrapping Up
With drinks, music, and a vibing crowd, it’s all about enjoying a perfect musical night. To create this entertaining environment for your audience, organise a proper event that fills their veins with adrenaline and fun. Having a solid speaker and microphone hire London will keep the volume and vibe of the event up high to the sky. Moreover, with a helpful plan and the help of an event production company, you can deliver a superb musical night.
